Real Estate Accounts Payable
Outsourced Accounts Payable
Outsourced Accounts Payable for Job Cost Accounting and Real Estate:
- Uploading of bills to Nexus or other AP Systems
- Indexing bills in Nexus or other AP systems
- Review and coding, if necessary, of all invoices entered by the site
- Processing of corporate invoices, multi entity bills and monthly reoccurring bills
- Processing rush payments/check requests
- Vendor set up and management
- Manage Insurance Verification (certification of insurance, correspondence with vendors and entering into your accounting system)
- Review vendor statements and any other correspondence with vendor issues
- Process ACH payments for vendors
- Processing of checks
- Any 1099, 1096 and any other accounts payable tax filing
- Create and manage vendor mailbox for all invoices
- Work with vendors to create a streamlined process for invoice delivery including Nexus Connect
Extracting – receiving emails from Company or Property and breaking them up into separate PDFS to upload into the system
Index – Indexing is data entry for 5 major fields – Property, Vendor Code, Invoice date, amount and number.
Converting Invoices - Add on the description and GL Account
Approval Process - This process is determined by your company needs.
Approved Invoice - Then the approved invoice will be sent into a ERP (Yardi, Onesite, Quickbooks, etc.)
On Check Run - We will send client and ap aging of all invoices due. Client will then approve the aging and send back for selection process
- SX will select invoices to be paid and process payment (checks or ACH (thru NACHA file)
- Sx will send a check register back to the client for a check and balance of what was approved vs cut.
Our highly dedicated Accounts Payable team processes thousands of invoices on a monthly basis. Our clients have dedicated emails that vendors use to submit their invoices. This eliminates the delay of receipt thru traditional methods. The emails are monitored daily and invoices are processed into Nexus. You will work with our specialized Nexus trainer to set up workflows for different approval levels. We offer continued support by providing weekly training for all users.
Our team is responsible for vendor maintenance: insurance certificates, EFT set up, researching outstanding invoices/checks.
Have a system you love? No worries, our team is well versed in many different software programs.
What our Customers Say
We’ve worked with SX Business for the past 5 years. As a multi-state property management company, we count on the SX team to help us process the thousands of invoices and payments per week for our valued vendors, contractors and employees. Their invoice document management system and built-in approval workflow helps us route each invoice to the correct person. After the invoices are approved by our staff, the SX Business A/P team processes all approved payments to our vendors. As our company grows, we are reassured by the procedures we set up with the SX team that all invoices and payments are in good hands.
